How To Track Employee Time And Attendance
As you run your business, it is important to ensure that you have as efficient an operation as possible. This also means managing your human resources. It is therefore important that any company also has a handle on employee attendance, and also their times of engagement. We provide access to a variety of Time and Attendance tracking systems to help make this possible. Both software apps for smart devices, and physical in-person devices.
Tracking employee time and attendance using access control can also involve using a door access control system and time clocks. This is used to collate the employee time data. Access control also enables the management team to quickly identify employee schedules that are not in compliance with the company’s expected timesheet or attendance policies. It helps increase their productivity.
How Will It Work
Access control systems now come in a variety of models. The most common access control model is called a swipe-card-based system. In this system, employees are required to swipe a card at the reader before entering an area. The use of card/tag is more common than a pin/password combination since it is considered to be secure, safer and also more convenient.
The access control system is connected to the time clock and records access time data into the timeclock. The time clocks are used to record only specific, entered information because they are not able to record all the information. They only record entry and exit times, which may also be linked to an employee’s start and stop times.
No other data will be available on them; a user may not be able to store any other data on their access control system.
It is also possible to use hand-held time clocks, used by employees to record their own time. These hand-held time clocks are programmed by users/managers and allow them to record as much information as they desire. However, they do not have a feature that allows them to start and stop the clock with specific access control codes.
The management team and also human resources, is responsible for setting up an access control system and time clock. Once it is set up, staff will start entering the information automatically, by scanning the secure pass provided or by entering their unique code into the required access point.
The management team can also check their information, and also random sample checks, at any point in time to identify who is working on site and who is not. This way, employees are encouraged to work on time even when managers are not around.
Communication with the employee is key, to remind them that no personal information is being collected and that it is not an infringement on their rights.
Is it effective?
It is effective because it makes sure that employees are working on time. They are not free to enter and leave whenever they want to. They need to enter specific codes into the access control system before the door will open for them. This way, managers can be sure that employees are doing their job on time.
How efficient?
It depends on the access control system. It is good or bad depending on the system and how it is managed. For instance, if the access control system is not linked to a time clock and time clocks are used by each employee to record his data, then there might be problems with double entries and time lost due to mistakes entered by employees.
Therefore having a professional in the field of access control systems can ensure efficiency.